Corinthian Sailing Club
Bylaws and Policy
Scheduling Club Facilities
Guidelines and rules for scheduling and use of club facilties.
Annual Service Requirement
In accordance with CSC By-Laws, Article II, Section 1(d), the CSC Board of Directors has set the annual service requirement at 8 hours. If one fails to meet the minimum level of service to the club in any year, a $100.00 fee shall be included the following year’s annual dues.
Late Fee
The board as established a late fee of $100.00 to be assessed to every member who has not remitted her/his membership dues by April 1 of each year in accordance with By-Laws Article III, Section 2.
Current Standards for Davits and Pad Rentals
Revision History
Jan. 2, 2012 Initial Release
May 2, 2016 Revision
December 18, 2016 Revision
Requirements, Obligations and Limitations
A. General Standards
- New davit locations require prior CSC board approval.
- Davit conversions to another boat type require CSC Board approval of design plans before construction or demolition begins.
- The maximum boat length of all boats in davits shall not exceed 20 feet based on the manufacturer’s specified length overall (LOA).
- Board boats cannot be stored in davits without CSC Board approval.
- Kayaks, paddle boards, and similar non-sailing board boats shall not be stored in davits or on club owned property such as the pad rental space, dinghy pad areas, walkways, etc.
- Davits shall not be decked over without prior approval from the CSC Board.
- A davit shall be used to store only one boat at a time.
- Boats kept in davits shall be suspended a minimum of one foot above normal water level.
- Primary walkways common to davits shall be the responsibility of the Club for construction and maintenance.
- Any deviation from the standard davit design of the Club (see sections B and C below) requires CSC Board review and approval of the plans.
- Club members are responsible to inform Davit Registrar if the space number for their pad or davit is missing or becomes broken.
B. Centerboard Boat Davits
- Steel is the preferred material for davit reconstruction consistent with that of present metal davits.
- Upper davit rails may make use of CSC-provided walkway pilings
- Wood may be used for repair of singular elements (post, rail, etc) of an existing wood davit.
- Wood may not be used to repair the primary structure of an existing metal davit.
- Davit posts shall consist of 4 steel pilings, of 2 7/8 inch outside diameter minimum and a minimum of schedule 40.
- Finger pier support beams or joists shall be replaced with steel when they are in need of replacement. Finger piers must be steel in an all-metal davit. Twelve (12) gauge galvanized C-Purlin is the minimum material to be used. Dimensions are 4 inch top to bottom with a 2 inch flange.
- Hoist cable shall be a minimum of 1/8 inch diameter of stainless or galvanized steel with a minimum breaking strength of approximately 1500 lbs and safe working load of approximately 300 lbs. Use thimbles and compression fittings or swaged end fittings at cradle or turn buckle attachments.
- The maximum boat weight shall not exceed 1000 pounds based on the manufacturer’s specified weight.
- Cockpit drain will be open and clear. Boat covers will be secured and not allow an accumulation of water.
C. Keelboat Davits
- The maximum boat weight shall not exceed 3000 pounds based on the manufacturer’s specified weight.
- To help prevent water from collecting in boats, positive boat drainage shall be maintained at all times (such as by drain plug or bilge pump) and/or covers that are properly maintained and capable of repelling rainwater shall be installed.
- Safety chains shall be used once the boat is in the hoisted position to prevent the boat from dropping due to hoist cable failure. Safety chains of 1/4 proof coil welded chain with a minimum breaking strength of approximately 5000 lbs and safe working load of approximately 1250 lbs. shall be attached at all four corners of the hoist cradle directly to the upper davit rail.
- Davit posts shall consist of 6 steel pilings, of 3.00 inch inside diameter minimum and a minimum of schedule 40.
- Standard Club-provided primary walkway pilings may be of lesser diameter and gauge than stated in section C-4 above. The Keelboat Davit shall not make use of such lighter gauge pilings but shall implement one of the following: 1) install separate heavier pilings in addition to Club installed pilings or 2) install heavier pilings in place of standard pilings.
- Railings shall be of steel 3.00 x 3.00 x 3/16 inch minimum dimensions.
- Hoisting shall be accomplished with an electrically powered windlass similar to those installed for race committee boats and shall not allow boat free fall in the event of a failure, eg. 1HP minimum with worm gear drive.
- Hoist cable shall be a minimum 1/4 inch diameter of stainless or galvanized steel with a minimum breaking strength of approximately 4800 lbs and safe working load of approximately 960 lbs. with all 4 corners rigged for 2:1 purchase.
- To facilitate safety inspections, cables shall be installed so that they are easily visible and all cable terminations must be above normal water level.
- Hoist pulleys shall have a minimum working load of 1240 pounds.
- A cradle-platform to lift the boat shall consist of steel 5.00 inch center “I” beam with 4.00 inch steel cross beams minimum; or a repetition of appropriate sized angle that meets or exceeds 5” center I-Beam. The boat shall not be hoisted via a “sling” arrangement.
- The hoist cradle width shall be as wide as possible to enable fully vertical hoist cable orientation throughout the hoist-extend range.
- All keelboat electrically powered hoisting motors shall be enclosed or covered to prevent objects from getting stuck in motor during operation.
D. Board Boat Pads and Dinghy Pads
- Board boats stored with mast up shall be kept in cradles that keep them from turning over. The cradles shall be anchored to fittings provided on the pad area and may not be secured directly to the deck. The boats should be attached to the dock at the bow and secured to the cradle mid-ship to prevent the boat from turning over.
- Board boats with dollies will be secured to the dolly. The dolly will then be secured to the dock from the bow.
- For board boats with a cockpit drain, the drain will be open and clear. Their boat covers will be secured and not allow an accumulation of water.
- Board boats without a drain must have a working cover that is properly maintained.
- Catamarans will be secured to the dock at both the foreword and aft cross beam
CORINTHIAN
SAILING CLUB
BYLAWS
As Amended and Restated January,
2019
ARTICLE I
NAME, OBJECTIVES AND INCORPORATION
SECTION
1. NAME.
The name of this organization shall be CORINTHIAN SAILING
CLUB, INC., of the city of
Dallas
, hereinafter referred to as “the club”.
SECTION
2. OBJECTIVES.
The objectives of the club shall be to encourage the sport
of sailing, to promote the science of seamanship, and to provide
and maintain a pier or piers, club dinghy(s) for the recreation
of its members and club power boats for rescue operations and race
management on a nonprofit basis.
SECTION
3. INCORPORATION.
The club is incorporated under the laws of the state of
Texas
.
ARTICLE II
MEMBERSHIP
SECTION
1. REQUIREMENTS.
(a) Any person of good moral character and of the age of
18 years or more shall be eligible for membership.
(b) A member’s spouse and other dependants under 21 years
of age will be automatically extended the use and privileges of
the club with the exception of voting rights; however a spouse may
be named delegate by the absent member for the purposes of voting.
(c) After reaching the age of 18 years, and prior to reaching
the age of 21 years, the dependant of a member may become a regular
member without payment of the initiation fee.
(d) Each member shall be required to contribute a minimum level
of service to the club each year.
Documentation of the completed service shall be required
as part of the annual membership renewal process.
Failure to complete this provision will subject the member
to a fee to be remitted in addition to their annual dues.
The minimum service requirement and fee for non-compliance
will be fixed by the Board of Directors and included as part of
the annual membership renewal package.
This requirement may be fulfilled by participation in any
of the following activities
(1)
Helping with club sponsored work days, shoreline cleanup
or improvement projects.
(2) Assisting in a club
sponsored sailing education program.
(3) Serving on race
committee duty for club sponsored regattas.
(4) Helping with
club sponsored social events.
(5) Being a member of
Board of Director committee as defined in Article VI.
(6) Completing other
activities approved by a member of the Board of Directors.
(e)
Members participating in the race program with non-fleet
boats, and not otherwise serving race committee duty with a fleet,
may be assigned to race committee duty by the Vice Commodore.
SECTION
2. APPLICATION FOR
MEMBERSHIP.
To qualify
for membership in the club, an applicant shall present to the Rear
Commodore, Membership Committee an application in writing on a suitable
form which includes name, address and other pertinent information,
signed by the applicant and by two regular members in good standing.
The application shall be accompanied by the full amount of
the applicable initiation fee and appropriate dues and fees.
SECTION
3. MEMBERSHIP.
The club shall have the following memberships:
(a) Regular membership shall be available to all persons
expressing an interest in sailing, but shall be required for all
persons owning davits, leasing board boat pads or mooring a boat
at the club and for all boat owners, except as described in Section
3 (f).
(b) Student membership shall be available to any individual
expressing an interest in sailing who is attending an accredited
college or university on a full time (12 hours or more) basis and
who wishes to rent a davit, lease a board boat pad or moor a boat
at the club. After termination
of full-time student status, either by graduation or by voluntary
or involuntary withdrawal, the former student must become a regular
member to continue use of club facilities and participation in club
functions. Annual
dues and fees of Article III, Section 2 established for regular
members shall be required of student members.
Initiation fees, special assessments and annual payments
for capital improvements as defined in Article III, Sections 1,3
and 4 shall not be required.
(c) Associate memberships shall be available to all
persons expressing an interest in sailing.
Associate members may skipper a boat owned by a regular member
with the member’s permission.
Associate members may not own a davit, lease a board boat
pad or moor a boat at the club.
(d) Honorary membership may be granted in recognition of
past services to the club by a majority vote of the Board of Directors.
The recipient of such honorary membership shall be a member
in good standing who is no longer an active participant in all functions
of the club. The member
shall be tendered an honorary membership in the club for life and
shall no longer be subject to paying dues, fees, annual payments
or assessments. An honorary
member shall be accorded all privileges of a regular member except
they shall no longer be eligible to hold any office.
(e)
Special individual and group memberships.
In the interest of responsibly promoting the sport of sailing,
special memberships will be provided to individuals and youth oriented
groups by unanimous vote of the Board of Directors.
(1)
Each “group” shall be charged an annual fee to be fixed by the Board
of Directors. Examples
of “groups” eligible for special membership include Boy Scout troops,
high school and college sailing teams, etc.
(i)
Each “group” must provide the club the names of its adult leaders
who will be responsible for all actions of its members.
Other than the special member fee, the “group” and all its
members will be treated as a single entity regarding adherence to
all the by-laws for maintaining membership.
(ii) “Groups” are not eligible to hold any office.
(iii) Members of special membership “groups” , including adult leaders,
shall not be allowed to use the club facilities in any way
other than in their official capacity with the “group” without applying
for and receiving regular or associate membership
(2)
Special individual memberships of limited duration may be
granted by unanimous vote of the Board of Directors to a sailing
instructor engaged with one of the club’s sailing education programs
or to a sailor who is a member of a club affiliated youth sailing
team. Dues, fees and
duration of memberships for persons granted special memberships
will be fixed by the Board of Directors.
These special memberships shall be accorded all the rights,
privileges and other obligations of an associate membership.
(f) Membership in an affiliate club shall be recognized to
allow periodic participation in club activities.
To encourage participation by and to promote growth of developing
one design fleets, or to sustain one design sailing fleets, the
club shall recognize individual members in good standing from sailing
or yacht clubs outside
White
Rock
Lake
. Affiliate
club members shall be allowed the privilege of participating in
Joint Lake Racing Program and in club social events.
Ownership or leasing of club davits or board boat pads and
club voting privileges are not allowed.
(g) CSC Alumni status may be granted to a member who has
moved away from the area but would still like to receive club mailings.
This is not a membership classification.
It is available only to those members who have left the club
in good standing, and is not subject to paying dues, fees, payments
or assessments. Ownership
or leasing of club davits or board boat pads, moorings, and club
voting privileges are also not allowed.
SECTION
4. APPROVAL.
No applicant shall become a member of the club until the
application has been approved by the majority vote of the
Board of Directors. Notice
of approval or rejection of each applicant shall be made by the
Membership Committee in such form and manner as the commodore shall
direct.
SECTION
5. NOTIFICATION.
On the approval of an applicant, the Membership Committee
shall notify the person in writing of the fact. Upon
compliance with all the terms and conditions, the applicant will
be sent a membership card, key and/or lock combinations, roster
of membership and a copy of these by-laws, and the person’s name
shall be duly entered on the rolls of the club.
SECTION
6. SUSPENSION.
Any member may be suspended for sufficient cause by the majority
vote of the Board of Directors.
The term “sufficient cause” shall include, but not be limited
to, one or more of the following acts or omissions:
(a) Failure to make payment in full of all dues, assessments,
fees, etc., within thirty (30) days following the due date.
(b) Failure to maintain davit in good repair and a safe,
usable condition.
(c) Allowing
a davit or boat pad to remain empty, or using a boat davit or boat
pad solely for the storage of a boat that is not sailed.
(d) Failure to maintain boat in clean, safe and seaworthy
condition.
(e) Unsportsmanlike conduct on, or about the club premises,
while participating in club sanctioned events, or while representing
the club at a remote site event.
While under suspension a member shall forfeit all rights
and privileges of the club.
The determination as to the sufficiency of cause for suspension
shall be final.
SECTION
7. EXPULSION.
Any member may be expelled by the majority vote of the Board
of Directors for one or more of the following acts or omissions. Expulsion shall result in the member being dropped from the rolls
of the club and forfeiture of rights and privileges of the club.
(a) Failure to make payment in full of all dues, assessments,
fees, etc. within thirty (30) days after notification of suspension
under Section 6(a).
(b) Failure to comply with all requirements specified by
notification of suspension for sufficient cause under Section 6
within thirty (30) days after notification.
(c)
Associate members failing to make payment of all dues, assessments,
fees, etc. within 30 days following the due date may be expelled
from the club, without prior suspension or notice, by the majority
vote of the Board of Directors.
SECTION
8. RESIGNATION AND
REINSTATEMENT.
(a) Any membership may be forfeited by voluntary withdrawal
by notifying the Secretary and the Rear Commodore, Membership Committee
in writing. No resignation
shall become effective until all indebtedness to the club has been
paid by such resigning member.
(b) A member in good standing who has resigned may be reinstated
upon approval of the person’s application by the majority vote of
the Board of Directors, and by paying the current dues, fees, other
annual payments, and assessments.
A member who has been suspended for an indebtedness to the
club shall be reinstated when the debt has been paid.
A member who has been suspended for a “sufficient cause”
other than an indebtedness to the club shall be reinstated when
the “sufficient cause” has been corrected to the satisfaction of
the Board of Directors. An
expelled member may be readmitted upon the majority vote of the
Board of Directors, and payment of any indebtedness to the club
and the current dues, fees, other annual payments, and assessments
and a new initiation fee.
SECTION
9. DAVIT
OWNERSHIP.
(a) No davit shall be owned outright by a person
who is not a regular member of the club.
A davit owner shall not rent, loan, or otherwise
make available the davit to an individual who is not a regular
member in good standing of the club, except on a singular occasion.
(b) A davit owner shall not rent, loan, or otherwise
make available the davit for an extended period of time
(no more than 60 days) without written notification to the Registrar
of Davits.
(c) If a non-member or student member or associate member
acquires a davit contrary to the restriction on ownership
specified in sub-section (a) and (b) above, the Board of Directors
may at its discretion provide such non-member or student member
or associate member the opportunity for Club membership in accordance
with Sections 1 through 5 of Article II of these by-laws.
(d) If such non-member or student member or associate member
fails to file an application for membership within 30 days after
notification of the club, or if the person’s application for membership
is not approved, the Board of Directors shall initiate actions for
the sale of the davit in accordance with Section 10 of Article
II of the by-laws specifying the procedure for the sale of davits by members who cease to be members through resignation
or expulsion.
(e) A single membership shall not own, rent, or otherwise
have possession and use of more than two (2) davits.
Limitations to boats stored in davits and davit construction standards shall be established by the board of directors and outlined in the document “Current Standards for Davits”.
(g) Keel boats shall be stored only in davits built to the Keel Boat Davit specification outlined in the “Current Standards for Davits” document and located in specific Keel Boat Davit areas specified by the board of directors.
(h)
Deleted.
(i) Storage of private gas or other hazardous materials on club
property shall be prohibited.
(j) Privately owned equipment shall not be stored in common areas
of the club for longer than 24 hours without the consent of the
Rear Commodore of Piers.
(k) Privately owned equipment shall cause no damage to club, or
other members, property.
(l) The finger pier between davits on the hoist wheel side, along with the davit itself, are the responsibility and liability of the davit owner.
SECTION 10. SALE OF SLIP AND DAVIT.
(a) If a member who owns a slip or davit ceases to be a member through resignation or expulsion, that person shall have the right to arrange for a sale of such property for a period of 60 days after that person ceases to be a member. After the 60 day period the former member’s right to arrange sale is terminated. The former member shall notify the Davit Registrar before the expiration of the 60 day period of any sale. Such sale may be made only to a regular member in good standing (providing the sale does not result in the purchaser owning more than 2 davits), including any person who becomes a regular member within 30 days of davit purchase. It is the purchaser's responsibility to apply for membership; if regular membership is not obtained within the 30 day time period, the sale of the davit is considered null and void.
(b) If no sale of the slip or davit is made within 60 days following the owner’s ceasing to be a member or if a sale becomes null and void, the club may sell such slip or davit by auction to the highest bidder after 30 days written notice to such former member. The bidders shall be limited to regular members in good standing who currently own fewer than 2 davits; associate members and non‐members may also bid, providing they submit the applicable membership application, dues and fees to become a regular member, on the day of the davit sale.
(c) Notice of such auction sale shall be posted at the club facilities and club website for a period of at least 30 days prior to the auction. The proceeds of the auction sale shall be paid to such former member after the deduction of: (1) all amounts due the club by such former member and (2) 25% of the sale proceeds due to the club as auction fees.
(d) The 30 day written notice of auction in subsection (b) to the former member and notice of auction sale in subsection (c) may occur during the 60 day period when the former member has the right to arrange sale. This will allow the club, if no sale pending, to begin the auction process immediately after the expiration of the former member’s 60 day right to sale in subsection (a).
SECTION
11. RECOMMENDATION
OF APPLICANT.
No member
who is offering a slip or davit for sale may recommend an applicant
for membership into the club who is interested in purchasing said
member’s slip or davit.
SECTION
12. PRIORITY LIST
FOR SLIP OR DAVIT OWNERSHIP.
In establishing a member’s priority
for purchasing a slip or davit from the club, assuming the club
has available davits to sell, the priority shall be based on the
date on which the request was made in writing to the Registrar of
Slips and Davits; provided that such priority shall be lost if payment
is not made within 15 days after notice that such davit is available.
SECTION
13. EFFECT OF RESIGNATION
OR EXPULSION.
Upon forfeiture
of membership through resignation or expulsion, all of the rights
and interests of such resigned or expelled member in and to the
property of the club shall cease, subject to the provisions of Section
8 (b) hereof.
SECTION
14. EFFECT OF DEATH.
Upon the death of a member in good standing, this membership
shall continue until the end of the fiscal year in which the death
occurred, or should too little time remain in the fiscal year, the
deceased member’s estate shall be granted a reasonable time in which
to dispose of deceased member’s personal property.
If the spouse of a deceased member so desires, he or she
shall succeed to the membership without payment of a new initiation
fee.
SECTION
15. CARE AND MAINTENANCE
OF DAVITS AND BOATS.
Davits
are to be used for securing sailboats.
Thirty (30) day special event exemptions may be requested
in writing from the Registrar of Slips and Davits.
Members shall be responsible for:
(a) Maintaining their davit(s) in good repair.
(b) Securing, rigging and maintaining their davit(s) and
boat(s) so as not to impose damage or risk of damage upon piers
or other davits and so as not to cause interference with the use
of other boats, davits and facilities, including, without limitation,
keeping their boat(s) free of water and rigging their boat cradle(s)
so that the cables are vertical.
(c) Making repairs and changes in their davit(s) in accordance
with plans approved by the Pier Committee.
(d) Maintaining their boat(s) in clean, safe and seaworthy
condition.
(e) Demonstrating, upon
request of the Registrar of Slips and Davits, that their davit will
safely lower and raise the boat kept in their davit.
SECTION
16. SECURITY OF
BOATS IN SLIPS AND DAVITS.
Boats may be secured in their slips and davits with a lock
to inhibit turning of the hoist wheel.
Pier Committee may, at their discretion, cut the lock referenced
above in the event of a flood or other emergency.
The Pier Committee’s
authority in regard to the foregoing responsibilities is set forth
in Section 4 of Article VI of these by-laws.
ARTICLE III
INITIATION FEES, DUES AND FEES, ASSESSMENTS
AND PAYMENTS FOR CAPITAL IMPROVEMENTS
SECTION 1.
INITIATION FEES.
The
initiation fee for regular, student, special groups, and associate
members are to be fixed from time to time by the Board of Directors,
subject to ratification by majority vote of the regular members
present and voting at the regular Annual Meeting.
A student or an associate member becoming a regular member
shall pay the then excess of the initiation fee for regular membership
over that for student or associate member respectively.
SECTION
2. ANNUAL DUES AND
FEES.
The annual dues
and fees of the members are to be fixed from time to time by the
Board of Directors of the club.
Dues and fees are due and payable April 1 of each year.
(See Article II, Section 6 and 7.)
Dues for new members joining the club after October 1 shall
be prorated to one-half (½) the annual dues.
SECTION
3. ANNUAL PAYMENTS
FOR CAPITAL IMPROVEMENTS.
An annual payment for capital improvements may be fixed from
time to time by the Board of Directors of the club, subject to ratification
by majority vote of the regular members present and voting at the
regular Annual Meeting or at a special meeting.
Such annual payments shall be due and payable April 1 of
each year. Such annual
payments, together with any assessment for capital improvements,
shall be deposited in a bank account separate from the general funds
of the club and shall be expended solely for the following purposes:
(a) For the construction or reconstruction of any social,
athletic or sporting facility of the club; or
(b) For the construction or reconstruction of any capital
addition to, or capital improvement of, any such facility; or
(c) For furnishings or fixtures (including installation charges)
for any such facility to the extent that such furnishings or fixtures
are required, for reason of the construction or reconstruction described
in paragraph (a) or (b) above, for the use of such facility upon
completion of such construction or reconstruction.
SECTION
4. SPECIAL ASSESSMENT
FOR CAPITAL IMPROVEMENTS.
A
special assessment for capital improvements may be made from time
to time by the Board of Directors of the club in the event of an
emergency not covered by funds otherwise available.
Unless approved by majority vote at any meeting of the members,
such assessment shall not be for an amount greater than 150% of
the total annual dues and annual payments for capital improvements.
The amount of any such special assessment shall be deposited to
the capital improvements account described above and used solely
for the same purposes as provided above, with respect to annual
payments for capital improvements.
SECTION
5. DISPOSITION OF
INITIATION FEES AND ANNUAL DUES AND FEES.
Initiation fees and annual dues and fees shall be used for
normal operating expenses.
The Board of Directors may cause a portion thereof to be
added to the capital improvements fund or the emergency fund and
used for the purposes described in Section 3 and Section 6 of this
Article III.
SECTION
6. EMERGENCY FUND.
The Board of Directors may from time to time deposit in Certificates
of Deposit, or similar insured investment, at any reputable bank
or equivalent protected investment institution sums designated for
an emergency fund. This
fund is for repair and replacement of the piers and club capital
assets occasioned by any casualty whatsoever.
Expenditures shall require an affirmative vote by two thirds
of the Board of Directors.
Such funds, excluding interest shall not be expended for
any other purpose, except upon an amendment of this provision of
the by-laws.
SECTION
7. BOARD BOAT AND
DINGHY PAD FEES.
Leasing
fees for club owned Board Boat and Dinghy Pads shall be set by the
Board of Directors annually and be payable on April 1 each year.
For boat pads leased after October 1 the fee shall be pro-rated
to one-half (½) of the annual fee.
ARTICLE IV
OFFICERS AND DIRECTORS
SECTION
1. OFFICERS.
The officers of the club shall be a Commodore, a Vice Commodore,
six Rear Commodores, a Secretary, a Treasurer, and a Registrar
of Slips and Davits.
SECTION
2. COMMODORE.
The Commodore shall preside at all meetings of the club and
at the meetings of the Board of Directors.
The Commodore shall, with the Secretary and/or Treasurer,
sign all written contracts or other financial obligations of the
club except for payment of bills authorized by the Board of Directors.
SECTION
3. VICE COMMODORE.
The Vice Commodore shall serve as Executive Officer and shall
succeed the Commodore in the event the Commodore is unable to complete
the term of office. The
Vice Commodore shall assist the Commodore in the discharge of duties
and in the absence of the Commodore shall act as Commodore.
The Vice Commodore shall be responsible for the club race
program.
SECTION
4. REAR COMMODORES.
There shall be six Rear Commodores as follows:
(a) Membership
(b) Pier
(c) Entertainment
(d) Equipment
(e) Information Technology
(f) Sailing Education
The Rear Commodores
shall chair various committees as described in Article VI and discharge
other duties as designated by the Commodore.
SECTION 5.
SECRETARY.
The Secretary shall keep the minutes of all meetings and
handle all normal correspondence of the club.
The offices of Secretary and Treasurer may be combined.
SECTION 6.
TREASURER.
The
Treasurer shall receive all moneys taken in, and shall deposit them
to the credit of the club in proper accounts approved by the Board
of Directors. The Treasurer
shall pay all bills approved by the Commodore or the Board of Directors,
keep accounts of receipts and expenditures (which shall be open
at all times to the inspection of any member in good standing in
the club) and shall make such reports to the Board of Directors
and to the membership as shall be designated from time to time by
the Commodore.
SECTION
7. REGISTRAR OF
SLIPS AND DAVITS.
The
Registrar shall preserve a complete and up to date record of all
of the owners of slips and davits at the club, their address, their
telephone number, and their membership status.
The Registrar shall cooperate with the Secretary and the
Treasurer in the enforcement of Section 10 of Article II of these
by-laws, and shall be responsible for accomplishing any sale thereunder.
The Registrar shall be allowed to issue individual certificates
reporting the name of the owner of any specific davit shown on the
records of the club, and subsequently such Registrar is authorized
to issue additional certificates upon receipt of an affidavit concerning
their loss or upon subsequent transfer of any davit, upon surrender
of the prior certificate.
SECTION
8. BOARD OF DIRECTORS.
The Board of Directors shall consist of the following voting
members: Commodore, Vice Commodore, six Rear Commodores, the Secretary,
the Treasurer, and the Registrar of Slips and Davits.
It shall have the power to take any action on behalf of the
club except where state law, the Articles of Incorporation, or these
by-laws specifically require action at a meeting of the members
of the club. Without
limiting the generality of the foregoing, the Board of Directors
shall have the power to:
(a) Appoint special
officers and committees,
(b) Fill vacancies among the officers and its membership,
(c) Contract business and expend funds on behalf of the club.
Six members of the
Board shall constitute a quorum for the transaction of business.
The Board of Directors, by resolution adopted by a majority
of the Directors in office, may designate one or more committees
of Directors, each of which shall consist of two or more Directors,
which committees, to the extent provided in such resolution, shall
have and exercise the authority of the Board of Directors in the
management of the club.
SECTION
9. EX OFFICIO DIRECTOR.
The immediate past Commodore of this club shall automatically
become an ex officio member of the Board of Directors, to act in
an advisory capacity to said Board without the power to vote.
ARTICLE V
ELECTION OF OFFICERS
SECTION 1.
TERM OF OFFICE.
All
officers and directors shall serve for a term of one year, or until
successors are installed. Officers
and directors shall be installed at the regular Annual Meeting.
SECTION
2. ELECTION LIMITATIONS.
Only regular members in good standing for a minimum of one
year prior to date of election, or their spouses, may be elected
as club officers.
SECTION
3. NOMINATION.
The Commodore, prior to the regular Annual Meeting, shall
appoint a Nominating Committee that shall nominate a candidate for
each office in the club. The
committee may nominate one candidate for the office of Secretary-Treasurer
at the direction of the Board of Directors.
Nominations may also be received from the floor at the time
of the regular Annual Meeting, to be voted on at that time, provided
the nominated member has expressed a willingness to serve.
SECTION
4. ELECTIONS.
Elections shall be by voice vote, and it shall take a majority
vote of the regular members present to elect officers.
SECTION
5. IMPEACHMENT.
Any officer may be removed from office by a petition signed
by at least two thirds of the members in good standing, and said
petition shall be presented to the Board of Directors.
ARTICLE VI
COMMITTEES
SECTION 1.
The
provisions of this Article VI relate only to the committees that
are not to exercise Board powers.
See Section 8 of Article IV for provisions as to committees
of the Board of Directors.
Standing committees shall include the following: Race, Membership,
Pier, Entertainment, Junior Sailing, Equipment, Information Technology and
Sailing Education.
SECTION
2. RACE COMMITTEE.
The Race Committee shall be appointed and chaired by the
Vice Commodore and shall be guided by the United States Sailing
Association Rules. The
Race Committee shall make arrangements for all races conducted by
the club and notify the membership.
It shall specifically conduct a championship series in which
the J. Maurice Martin Memorial Trophy shall be awarded to the
championship skipper of the club.
It shall keep records of all race results, showing order
of finish of those completing
each race and status of
all other participants.
SECTION 3.
MEMBERSHIP COMMITTEE.
The Membership Committee shall be appointed and chaired by
said Rear Commodore and shall include the Registrar of Slips and
Davits. It shall be
responsible for soliciting new members, sending out membership renewal
statements, processing all membership applications and maintaining
a club roster.
SECTION
4. PIER COMMITTEE.
The Pier Committee shall be appointed and chaired by said
Rear Commodore. It shall
have full charge of the piers, dinghies, and all club facilities
and equipment except for Race and Information Technology Committees equipment.
It shall assign all positions or locations for slips and
davits and shall approve the adequacy of such installations or other
additions to the piers. It
shall have the power to beach yachts after formal notice to owners
of improper or insecure moorings, installations or faulty equipment,
or yachts causing an excessive burden to the pier or adjacent slip
or davit. Such formal
notice shall be given five days before beaching in the case of an
improperly moored boat and thirty days before beaching in the case
of an improperly rigged or maintained davit.
SECTION
5. ENTERTAINMENT
AND PUBLICITY COMMITTEE.
The
Entertainment Committee shall be appointed and chaired
by said Rear Commodore. It
shall make arrangements for all social functions of the club.
It shall make arrangements for meeting space and provide
refreshments as required. It
shall provide a Telephone Committee for the purpose of reminding
club members of special events and meetings.
It shall also handle publicity for major activities of the
club.
SECTION
6. JUNIOR SAILING
COMMITTEE.
The members
and chair of the Junior Sailing Committee shall be appointed by
the Rear Commodore for Sailing Education.
The Committee shall include at least one (1) junior member
of the club. The Committee
shall organize, promote, and carry out a Junior Sailing Program
that includes conducting basic sailing classes and sponsoring junior
sailing events.
SECTION
7. EQUIPMENT COMMITTEE.
The Equipment Committee shall be appointed and chaired by
said Rear Commodore. It
shall have full charge of all racing equipment and be responsible
for the maintenance of such equipment.
SECTION
8. INFORMATION TECHNOLOGY COMMITTEE.
The Information Technology Committee shall be appointed and chaired by said Rear Commodore. It shall have full charge of all information technology related equipment and software and be responsible for the maintenance of such equipment and software. Information technology equipment may include, but not be limited to, club computers, routers, gateways, wi-fi, weather station, cameras, gate access system, telephones, televisions, and cable/internet. Software may include, but not be limited to, club website, database platforms, electronic communications and social media.
SECTION
9. SAILING EDUCATION
COMMITTEE.
The members
and chair of the Sailing Education Committee shall be appointed
by the Rear Commodore for Sailing Education.
The Committee shall organize, promote, and carry out a Sailing
Education Program that includes conducting basic sailing classes.
SECTION
10. ADDITIONAL COMMITTEES.
All committees not specifically herein mentioned shall be
created and appointed by the Commodore, who shall define the duties
and prescribe their powers.
ARTICLE VII
MEETINGS
SECTION
1. ANNUAL MEETINGS.
The regular Annual Meeting of the members of the club shall
be held at such time and place during the month of January as the
Board of Directors may determine.
SECTION
2. SPECIAL MEETINGS.
Special meetings of the membership may be held at any time
as called by the Commodore or Board of Directors, or upon written
petition of 10 percent of the regular members.
Such petition shall be sent to the Commodore of the club,
who shall forthwith call a meeting to be held within four weeks
after receipt of such petition, at such time and place as the Board
of Directors may designate.
SECTION
3. PRIOR NOTICE
OF MEETINGS.
Notice
of the regular Annual Meeting and special meetings shall be mailed
by the Secretary to each member of the club at least 10 days, and
not more than 50 days, before such meeting, stating the time and
place thereof. In the
case of special meetings, the business to be transacted shall be
included in the notice.
SECTION
4. QUORUM AND PROXIES.
Regular members may vote in person or by proxy representative,
authorized in writing, at any meeting of the membership.
Ten percent of the regular members in good standing, represented
in person or by proxy, shall constitute a quorum for any meeting.
ARTICLE VIII
AMENDMENTS
SECTION
1.
Amendments to
these by-laws may be adopted at any meeting of the club by a two
thirds vote of the regular members in good standing present, provided
that notice of the meeting shall have contained such amendments
in full, or by a unanimous vote of the regular members present at
such meetings where notice of the meeting shall not have contained
such amendments.
SECTION
2.
Upon passage
of these by-laws, any prior act to the contrary shall be automatically
repealed.
Notes:
(1) Amended Jan.
1974
(2) Amended Jan.
1974
(3) Amended Jan.
1975
(4) Amended Jan.
1976
(5) Amended Jan.
1977
(6) Amended Jan.
1978
(7) Amended Jan.
1981
(8) Amended Jan.
1990
(9) Amended Jan.
1993
(10) Amended Jan. 2000
(11) Amended Jan. 2001
(12) Amended Jan. 2004
(13) Amended Jan. 2011
(14) Amended Jan. 2012
(15) Amended Jan. 2019
